July 24 - 26, 2015
VENDORS TABLE OPTIONS
Option 1: Table in the 1st Floor Main Vendor Ballroom $250.00 each with discounts for three or more tables.
Electricity is available for an additional fee of $25 for the weekend.
Option 2: 2nd Floor Vendor Room. Price Varies by room size see ticket options for pricing. (no extra charge for electricity) A single room with 1 table and lots of extra space for other items that you might need to bring for your set-up. See Gallery for Photos & room measurements. These rooms are ideal for special set-ups such as a tattoo artist, green screen photographer, or fortune teller/tarot reader.
Option 3: 2nd Floor - Author's Alley space. Tables $250.00 each. These spaces are for Authors or Book Publishers ONLY . No additional charge for electricity.
The VENDORS Area will be open:
Friday, July 24, 2015 from 5:00pm - 10:00pm
Saturday, July 25, 2015 from 10:00am - 7:00pm
Sunday, June 26, 2015 from 11:00am - 5:00pm
Scares That Care! Weekend Convention Location:
Double Tree by Hilton Williamsburg (formerly The Williamsburg Hotel and Conference Center)
50 Kingsmill Rd
Williamsburg, VA 23185
(757) 220-2500
Vendor Pre-Show Set-up:
Thursday, July 23, 2015 from 7pm-10pm
Friday, July 24, 2015 from 11:00am - 4:30 pm
Please read the following rules and policies regarding the Scares That Care! Weekend Convention.
If you have any questions or concerns, please contact us at [email protected] before registering for the event.
By purchasing a vendors table(s) you confirm that you have read the following, agree to, and will comply with, all rules and policies as stated below.
1. All vendor/exhibitor tables/spaces should be manned at all times.
2. Vendor/exhibitor tables/spaces Must remain intact throughout the hours of the
convention.
3. Electricity is available for a FEE in the 1st Floor Main Vendor Room; you must note if you will need electric at time of reservation and purchase the electric upgrade. Electricity is included at no extra cost in the 2nd Floor Vendor Rooms. Vendors must bring any extension cords, or other miscellaneous items which they require to utilize electric.
4. If any vendor has special requirements, including but not limited to large display racks, easels, stand-ups, etc. they MUST be cleared by Scares That Care! staff at the time the table(s)/space is booked. Vendors may not hang large banners in any areas of the convention except within their own vendor area.
5. All vendors agree to hold blameless Scares That Care! and all Scares That Care! Weekend Convention staff members, workers; and Double Tree By Hilton entities, employees and agents, against any loss, damage, theft, expenses, claims or actions arising from any personal or property damage, loss or theft due to said vendors participation in the Scares That Care! Weekend Convention.
6. In addition, all vendors acknowledge that Scares That Care! and all Scares That Care! Weekend Convention staff members, workers; and Double Tree By Hilton entities, employees and agents, will NOT provide or maintain insurance coverage for vendors, persons or property, and it is their sole responsibility to obtain insurance covering such loss.
7. Scares That Care! in no way endorses any vendors merchandise, exhibits, views, beliefs, or actions. All vendors are deemed to be their own business/entity and in no way reflect the views, beliefs, intentions and/or direction of Scares That Care!. Vendors do not represent Scares That Care! in any way.
8. All merchandise bought or sold at the Scares That Care! Weekend Convention is done strictly between vendors and attendees/buyers, - Scares That Care! and Scares That Care! Weekend Convention are not party to or responsible in any way for any transactions made between said parties.
9. No pornographic, illegal, stolen or copyright infringed merchandise please. Violation of this may result in vendor being asked to leave and there will be no refunds of vendor table(s) purchased.
10. NO REFUNDS will be given on any table spaces after May 1st, 2015, and will only be given in the event the table(s) are rebooked. No refunds will be processed until 30 days after the close of the convention.
11. Vendor Pass policy:
Vendors with 1-2 tables or a Single Vendor Room will get Two (2) vendor entry passes.
Vendors with 3 tables or more will get 1 vendor entry pass per table purchased.
Vendors may purchase up to TWO additional entry passes at 1/2 the general admission price.
Discounted additional passes must be purchased here on this form along with table(s). Discounted vendor passes will NOT be available at the event.
12. All tables are 6ft long x 3ft wide & covered with 3ft of space behind the table.
This makes each space (including table) 6ft x 6ft.
Vendor will not be allowed to take up more space then they have purchased, so please purchase the appropriate amount of space that your setup requires. All payments must be made through Ticket Leap. Tables will not be held without payment. All tables/spaces will be reserved on a First-Paid, First-Serve Basis.
13. Vendor's passes will NOT be mailed. You will receive an email 3-4 weeks before the convention with information and passes will be picked up at the registration booth at the convention during vendor check-in on either Thursday. July 23 or Friday, July 24.
PLEASE BRING YOUR TICKET LEAP BARCODED TICKET FOR EASIER CHECK-IN.
Please feel free to contact [email protected] if you have any questions.
